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The collection contains correspondence, memoranda, drafts, committee meeting reports, speeches, calendars, etc. of Grayson L. Kirk, former Columbia University President. Also included are books from his library. There are also materials deemed by the Office of the President staff as "personal," meaning not directly related to Columbia University. These included the records of the Jacob R. Schiff Charitable Trust and the New York World's Fair 1964-1965.

The materials that comprise the Historical Biographical Files have been collected and added to from a variety of sources over the years by current and previous staff. The files consist of materials related to people who have a connection to the University whether as student, alumni, administrator, faculty, staff, guest lecturer, or honorary degree recipient. Materials generally consist of newspaper and magazine clippings, press releases, programs, ephemera, printed matter, lists, reports, and pamphlets.

Materials consist of biographical, faculty, historical, subject and chornological files maintained by this office, speeches of University Presidents, Columbia in the News publications, and materials generated by Fred Knuble, Director of Public Information from 1969 to his death in 1998.